UrTravelPro Books is a bookkeeping platform built for travel agencies. It handles transactions, banking, reconciliation, reports, and multi-company accounting. This guide walks you from a new account to your first balanced books.
Signing In
Books uses Single Sign-On (SSO) through UrTravelPro Core. You use the same UrTravelPro account you have for Marketing, Compass, and any other UrTravelPro apps. No separate password.
First-Time Setup
Set your company information — go to Settings and fill in your business name, address, tax ID, and fiscal year start. This appears on reports and invoices.
Add your bank accounts — go to Banking and click Add Bank Account to enter accounts manually, or Add Bank Feed to connect via Plaid (see the Bank Feeds guide for details).
Review your Chart of Accounts — Books pre-loads a travel-agency-tailored chart. Customize the accounts to match how you want to categorize transactions.
Import historical transactions — either via CSV upload or via bank feeds (which can pull up to 24 months of history on first connect).
Enter opening balances — set the starting balance for each bank account at the date you want to start tracking. Books pre-fills these when you connect a bank feed.
Core Concepts
Transactions
Every dollar in and out is a transaction — an expense, income, transfer, or deposit. Transactions have an amount, date, payee, account (which bank account it touched), and category (which chart-of-account it's classified as).
Bank Accounts vs. Book Accounts
Bank Account — a real account at a real institution (Chase Checking, Capital One Credit Card)
Book Account (chart of account) — a category in your books (Software Subscriptions, Office Rent, Commissions Earned)
Every transaction touches one bank account (where the money moved) and is categorized into one or more book accounts (what it was for).
The Banking Lifecycle
Transaction lands in your bank account (synced via Plaid or imported via CSV)
Books matches it against existing entries you've already typed (e.g. you booked an expense, and now the bank feed pulls in the actual debit)
You review the transaction — confirm or change the payee and category
Once reviewed, the transaction is approved and counts toward your reports
When you reconcile, you match the In Books balance to your At Bank balance for that month
Where to Go Next
Connect your first bank account via Bank Feeds for automatic transaction sync
Set up Payees for recurring vendors you'll see often
Customize your Chart of Accounts to match your travel-agency categories
Run your first month and try a Reconciliation